Office 365 vs Google Apps for Business

Why Office 365 over Google Apps?

When it comes to selecting the right productivity suite for your business, it can be overwhelming when you’re presented with endless information regarding applications, capabilities and subscription plan offerings. Therefore, we’ve compiled this comprehensive overview of Microsoft Office 365’s benefits and why overall, we would recommend it for your business.

Email & Calendar

Office 365 has the capability to sync your emails, calendars and contacts across multiple devices in real time. It allows you to use your company domain name as your email address and with built in security, wipe data remotely if you happen to lose your phone or other portable device.
Gmail’s capabilities do function similarly; Gmail syncs emails, provides 24/7 support and offers the opportunity for a custom company domain email as well. However, with Office 365’s 50GB of storage, it trumps Google Apps’ 30GB.

Word vs Google Docs

Whilst Google Docs works well as a basic template for getting words down on a document with a decent selection of fonts and a good spell check, it is still one step behind in comparison to its Microsoft competitor. Google Docs lacks the broad selection of templates and formatting that are able to give Microsoft Office documents that all-important professional and sophisticated feel.
A Microsoft Office 365 subscription now also comes with Word 2016 – the latest, most up-to-date offering from Microsoft. This latest offering makes collaboration a breeze. Word 2016 allows you to collaborate on documents in real time with colleagues, and with an updated version history, it’s also now easier than ever to access earlier drafts


Microsoft Excel online offers nearly all features of the desktop version, allowing you to access the interface you know so well. Changes are saved as you type and as expected, it allows you to create and customise aesthetically pleasing graphs and charts. As with Word, collaboration works just as well in real time on Excel spreadsheets.
Google Sheets also offers good simultaneous editing capabilities and great functioning cloud storage. However, more complicated formulas and long lists of data are best kept for Excel. Although Sheets isn’t too far behind with formulas, currently Excel functions better with these as well as larger amounts of data, which slows Sheets down.


Dependent on your tariff, Office 365 will provide 50 GB storage for your mailbox and 1 TB for file storage and sharing. Google Apps offers 30GB storage for mail and up to ‘unlimited’ storage (however this is restricted to 1TB per user if there are less than 5 users).


Skype for business (also known as Lync) allows colleagues utilising Office 365 to engage through instant messaging (IM), audio, video and meetings. Meaning you can keep in contact wherever you are. Google Apps offers Google Hangouts via video, audio and text, which works in a very similar fashion.
However, Google hangouts are noted to be targeted at consumers, therefore relying on third party applications to work for a wider audience – such as companies communicating with customers. This brings up security and usability issues with the necessary add-on features incorporated into Hangouts.


Google apps offers two tariffs and Microsoft Office 365 offers three plans: Business Essentials, Business and Business Premium for an annual commitment.


It can’t be denied that Google Sheets offers a range of productivity tools that function similarly to Office 365. However, when it comes down to overall professional presentation and demanding, complex data input, Office 365 wins every time. You can rest assured that your files remain safe and most importantly, your work gets work done efficiently with interfaces recognisable to everyone and advanced collaboration tools.